JOB DESCRIPTION – PHARMACY INCHARGE

Department: Pharmacy
Designation: Pharmacy Incharge / Pharmacy Manager
Reporting To: Hospital Administration / Operations Head
Location: My Health Hospitals
Employment Type: Full-Time

1. Job Purpose

To manage the overall operations of the hospital pharmacy, ensuring 24×7 availability of medicines and consumables, proper inventory control, regulatory compliance, patient safety, and efficient pharmacy services.

2. Key Responsibilities

A. Pharmacy Operations

- Supervise day-to-day pharmacy operations.
- Ensure timely dispensing of medicines against valid prescriptions.
- Monitor inpatient, outpatient, emergency and discharge medication requirements.
- Ensure proper shift allocation and staffing.
- Maintain smooth coordination with doctors, nursing, billing, purchase and stores departments.

B. Inventory Management

- Maintain optimum stock levels of medicines and consumables.
- Monitor minimum/maximum stock levels and reorder requirements.
- Conduct regular physical stock verification.
- Monitor near-expiry and expired medicines and maintain separate records.
- Follow FEFO (First Expiry, First Out) principles.
- Prevent stock-outs, overstocking and unnecessary purchases.
- Investigate and report stock discrepancies immediately.

C. Purchase & Vendor Coordination

- Prepare purchase requirements based on consumption and stock levels.
- Coordinate with Purchase/Central Stores for timely procurement.
- Verify medicines received against purchase orders and invoices.
- Ensure medicines are procured only from authorized suppliers.
- Monitor vendor performance and pending supplies.

D. Documentation & Compliance

- Maintain pharmacy registers, records, invoices and documentation.
- Ensure proper documentation for controlled/scheduled medicines as applicable.
- Maintain records of inward, outward, returns, damages and expiry.




- Ensure pharmacy operations comply with applicable Drugs & Cosmetics laws, Pharmacy regulations, hospital policies and NABH requirements.
- Support internal and external audits and inspections.

E. Quality & Patient Safety

- Ensure correct medicine, dosage, quantity and expiry date before dispensing.
- Ensure proper storage conditions, including temperature-sensitive medicines.
- Maintain cold-chain requirements wherever applicable.
- Implement medication safety practices.
- Report medication errors, adverse drug reactions and other pharmacy-related incidents to the appropriate authority.

F. Staff Management

- Supervise pharmacists and pharmacy assistants.
- Prepare duty rosters and allocate responsibilities.
- Monitor attendance, punctuality and performance.
- Conduct training and competency assessments.
- Ensure staff follow hospital SOPs and safety protocols.

G. Financial Responsibilities

- Monitor pharmacy billing and collection processes.
- Minimize wastage, pilferage and inventory losses.
- Reconcile pharmacy stock and billing records.
- Monitor credit purchases, returns and adjustments.
- Submit periodic pharmacy performance and stock reports to management.

3. Daily / Weekly / Monthly Responsibilities

Daily

- Check opening and closing stock.
- Review critical and rapid-moving medicines.
- Check refrigerator/cold-chain temperature records.
- Review near-expiry medicines.
- Monitor pending prescriptions and pharmacy issues.

Weekly

- Review stock movement and consumption.
- Review near-expiry and non-moving stock.
- Verify selected high-value/high-risk medicines.




- Review staff performance and operational issues.

Monthly

- Conduct complete/periodic stock verification as per hospital policy.
- Prepare consumption and purchase reports.
- Prepare expiry, wastage and shortage reports.
- Analyze fast-moving and slow-moving medicines.
- Submit pharmacy KPI report to management.

4. Key Performance Indicators (KPIs)

- Medicine availability / stock-out percentage
- Inventory accuracy
- Expiry and wastage control
- Prescription dispensing accuracy
- Purchase and consumption variance
- Stock reconciliation accuracy
- Pharmacy billing accuracy
- Compliance with SOPs and statutory requirements
- Audit observations and closure
- Patient/doctor service satisfaction

5. Qualifications & Experience

- B.Pharm / D.Pharm from a recognized institution.
- Valid registration with the applicable State Pharmacy Council, where required.
- 3–5 years of relevant hospital pharmacy experience preferred.
- Experience in hospital pharmacy operations and inventory management preferred.
- Knowledge of hospital pharmacy software and inventory systems.

6. Skills Required

- Pharmacy inventory management
- Team leadership
- Medicine procurement and vendor coordination
- Hospital pharmacy software
- Documentation and reporting
- Regulatory compliance
- Communication and interpersonal skills
- Problem-solving and decision-making
- Strong knowledge of medicine storage and handling

7. Authority & Accountability

The Pharmacy Incharge is accountable for the overall functioning, inventory, staff performance, documentation, medicine availability, quality and compliance of the hospital pharmacy and must immediately escalate critical shortages, discrepancies, medication errors, regulatory issues or patient-safety concerns to the appropriate management authority.

Pay: ₹30,000.00 - ₹35,000.00 per month

Work Location: In person

📌 pharmacy incharge (Kukatpally Housing Board Colony)
🏢 MY HEALTH HOSPITAL
📍 Kukatpally Housing Board Colony