IT Procurement

Handle end-to-end procurement of IT products based on approved BOMs, quotations and project requirements.

Procure ( 5 minimum points match)

- Servers, storage and backup solutions

- Switches, routers and networking equipment

- Firewalls and network-security products

- CCTV and surveillance products

- Access-control systems

- Data-centre equipment and racks

- UPS and power-related IT infrastructure

- Structured cabling and accessories

- IT peripherals and consumables

Vendor Management

· Develop and maintain relationships with OEMs, authorized distributors, dealers and channel partners.

· Obtain multiple quotations and prepare commercial comparison statements.

· Negotiate pricing, discounts, payment terms, credit period, freight and delivery schedules.

· Verify vendor authorization, product availability, warranty and licensing requirements.

· Identify alternate vendors for better pricing and availability.

· Maintain updated vendor and price databases.

Project Procurement

· Coordinate closely with Sales, Presales, Project, Technical and Finance teams.

· Understand project BOMs and ensure procurement matches the required make, model, specifications and quantity.

· Check stock availability and lead times before placing orders

· Ensure materials reach project/customer locations within agreed timelines.

· Follow up continuously with vendors until complete delivery.

· Handle partial deliveries, shortages, DOA/damaged products and replacement requirements.

Purchase Order & Documentation

· Prepare and release Purchase Orders (POs)



after receiving the required internal approvals.

· Ensure PO terms accurately reflect agreed commercial and technical requirements.

· Track PO status and maintain procurement records.

· Coordinate with Finance for invoice verification and payment processing.

· Maintain proper documentation for purchases, warranties and licenses.

· Required Skills

· Robust knowledge of IT hardware, networking, cybersecurity and infrastructure products.

· Good understanding of the IT distribution/channel market.

· Strong vendor negotiation skills.

· Excellent follow-up and coordination skills.

· Good knowledge of MS Excel, including VLOOKUP/XLOOKUP, Pivot Tables and comparison sheets.

· Experience with ERP / procurement software.

· Ability to read and understand IT BOMs, quotations and product specifications.

· Strong commercial awareness and analytical skills.

· Ability to manage multiple project requirements simultaneously.

Preferred OEM / Product Knowledge

· Candidates with procurement experience involving brands such as Cisco, HPE, Dell, Lenovo, Fortinet, Sophos, Palo Alto Networks, Microsoft, Veeam, APC/Schneider, Hikvision, Axis or equivalent IT/OEM products will be preferred.

Experience Profile





· Preferably from:

· IT System Integrators

· IT Infrastructure companies

· Network & Security solution providers

· Data-center solution providers

· VARs / IT resellers

· Managed Service Providers

· Technology solution companies

· Candidates whose experience is primarily in general procurement, civil procurement, manufacturing procurement or non-IT purchasing may not be suitable unless they also have strong IT procurement exposure.

Key KPIs

· On-time procurement and delivery

· Purchase cost savings

· Vendor response and performance

· PO turnaround time

· Procurement accuracy against BOM

· Reduction in project procurement delays

· Commercial negotiation savings

· Vendor development and alternate sourcing

· Timely resolution of warranty/replacement issues

Requirements

Qualification

· Bachelor's degree in Commerce, Business Administration, Supply Chain, Engineering, IT or a related discipline.

· A certification/course in Procurement, Supply Chain or IT would be an advantage.

Ideal Candidate

· The ideal candidate will be a hands-on IT procurement professional who understands both the commercial and technical side of system-integration purchases. They should be comfortable dealing with distributors and OEM partners, negotiating project pricing, comparing technical BOMs, tracking deliveries and working under tight project deadlines.

Notice Period: Preferably Immediate to 30 days

BenefitsSalary: depending on experience and capability

📌 Senior Purchase Executive – IT System Integration (Thane)
🏢 Suncorp Solutions
📍 Thane