Job Summary
We are looking for a proactive Admin Executive to anchor our office and field operations. You will be the central point for managing technician safety gear, urgent travel logistics, and day-to-day office facilities. The ideal candidate is highly organized, capable of handling "Tatkal" (emergency) requirements, and maintaining meticulous records of company assets.
1. Safety & PPE Management
- Inventory Control: Maintain a real-time stock register for all Personal Protective Equipment (PPE), including safety shoes, helmets, coveralls, and specialized NDT gear.
- Issuance & Tracking: Systematically issue PPE to field staff and maintain signed acknowledgement records.
- Compliance: Conduct periodic audits of safety gear to ensure all items meet safety standards and replace damaged or expired equipment immediately.
2. Travel & Field Logistics (Tatkal Support)
- Urgent Travel: Handle high-priority "Tatkal" bookings for train and air tickets to meet sudden project mobilization needs.
- Accommodation: Arrange hotel stays or guest house facilities for staff near industrial sites or offshore locations.
- Site Coordination: Arrange local transport and logistics for field teams moving between sites.
3. Office Administration & Facilities
- Operations: Oversee daily office functions to ensure a professional and smooth-running environment.
- Cleanliness:
Supervise housekeeping staff to maintain the highest standards of office hygiene and organization.
- Supplies Management: Monitor and restock office stationery, pantry items, and housekeeping materials.
- Vendor & Utility Management: Coordinate with service providers for internet, electricity, plumbing, and printer maintenance.
4. Asset & Inventory Management
- Asset Register: Maintain an updated master list of all company assets, including laptops, furniture, and NDT equipment.
- Issue & Collection: Track the movement of assets assigned to employees; document and report any damaged or missing items.
- Onboarding: Arrange "Joining Kits," including ID cards, workstations, and welcome setups for new hires.
5. Documentation & Courier Management
- Courier Operations: Handle the dispatch and tracking of bills, invoices, legal documents, and physical assets/parcels.
- Record Keeping: Ensure all administrative filing—both digital and physical—is up to date for audit readiness.
Candidate Requirements
- Experience: 1–3 years in Admin/Operations, ideally in an industrial or NDT-related field.
- Skills: Robust mastery of MS Excel for inventory and asset tracking.
- Attributes: Ability to work under pressure (especially for urgent travel bookings) and extreme attention to detail for safety records.