We are looking for a detail-oriented Associate – Finance & Administration to support financial operations and manage day-to-day administrative activities. The role involves handling invoicing, vendor coordination, inventory management, office administration, travel arrangements, and supporting employee engagement activities.
Key Responsibilities
Finance Support
· Assist in preparing and managing client invoices and tracking payment cycles.
· Support accounts payable and accounts receivable processes.
· Maintain financial records and assist the finance team with budgeting, audits, and financial documentation.
· Facilitate execution of financial documents through e-signature platforms.
· Maintain cash expense and bill records required for statutory audits and submit monthly reports.
Administration & Operations
· Support day-to-day office administration, facility coordination, and vendor management.
· Maintain vendor contact lists and ensure cost-effective procurement of services.
· Manage inventory and procurement of office supplies and consumables such as stationery,
beverages, snacks, and cleaning supplies.
· Coordinate with the IT team to maintain hardware and inventory records.
Facilities & Maintenance
· Coordinate with internal teams and vendors for maintenance of office equipment and facilities including power supply, ACs, lights, water dispensers, and other utilities.
· Liaise with the building maintenance team to resolve facility-related issues.
Travel, Events & Employee Support
· Arrange travel bookings and logistics for approved team travel.
· Support event coordination and employee engagement activities with HR and vendors.
· Assist with employee onboarding/offboarding documentation, banking coordination, and insurance support.
Requirements
· 0–2 years of experience in Finance, Administration, or Operations.
· Basic understanding of invoicing, accounts payable/receivable, and administrative processes.