Universal Flexibles Pvt. Ltd.,

Job Description:

Job Title: Executive Secretary to Managing Director (Fresher)

Location: Whitefield, Bengaluru
Preferred Candidates: Residents of Whitefield and nearby areas

About the Role

We are looking for a smart, organized, and proactive Executive Secretary to the Managing Director to provide administrative and coordination support. This is an excellent opportunity for fresh graduates who are eager to build a career in executive administration and corporate operations.

Key Responsibilities

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Manage the Managing Director's calendar, appointments, and meeting schedules.

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Coordinate internal and external meetings and prepare meeting agendas.

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Handle correspondence, emails, phone calls, and document management.

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Prepare reports, presentations, MIS data, and business documents as required.

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Arrange travel bookings, accommodation, and transportation for official visits.

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Record meeting minutes and follow up on action items.

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Maintain confidential records and sensitive business information.

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Coordinate with various departments to ensure timely completion of tasks.

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Organize office files, documents, and records systematically.

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Assist in event coordination, client visits, and management meetings.

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Support the Managing Director in day-to-day administrative activities.

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Perform other duties assigned by management from time to time.

Qualifications

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Bachelor's degree in Business Administration, Commerce, Arts, or any relevant discipline.

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Freshers are encouraged to apply.

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Good communication skills in English and local language.

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Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).

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Strong organizational and time-management skills.

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Ability to maintain confidentiality and professionalism.

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Positive attitude, willingness to learn, and attention to detail.

Preferred Skills

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Excellent interpersonal and coordination skills.

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Ability to multitask and work in a rapid-paced environment.

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Good

📌 Executive Secretary to Managing Director (Bengaluru)
🏢 Universal Flexibles
📍 Bengaluru