About the Role
We're seeking exceptional Executive Assistants to individually support our CxOs in building the world's best horticultural robotics company. This is a vital operational role where you'll ensure our leadership team can focus on strategic priorities while you handle the complex logistics of their day-to-day schedules and administrative needs.
As the Executive Assistant, you'll be the operational backbone that keeps our leadership running smoothly. You'll manage complex calendars, coordinate travel, organize meetings, and ensure seamless communication flow - all while maintaining the highest standards of discretion and professionalism.
This role is perfect for someone who excels at anticipating needs, thrives on creating order from chaos, and takes genuine pride in enabling others to be their most productive.
What You'll Do
Executive Calendar & Schedule Management
- Master complex calendar orchestration for both founders across multiple time zones, ensuring optimal time allocation between internal meetings, external engagements, and focused work time
- Coordinate scheduling with investors, customers, partners, and team members, managing conflicts and priorities with diplomatic precision
- Protect founders' time by screening requests, managing meeting durations, and building in appropriate buffer time
- Maintain calendar hygiene with transparent meeting titles, locations, dial-in details, and ensuring all participants have necessary information
Travel & Logistics Coordination
- Plan and execute seamless travel arrangements for complex multi-city trips, managing all details from flights and hotels to ground transportation and restaurant reservations
- Prepare comprehensive travel packets with itineraries, confirmation numbers, local contacts, and contingency plans
- Coordinate visa applications and ensure all travel documentation is current and accessible
- Handle real-time travel adjustments when plans change, maintaining composure and finding solutions quick