Location: Remote (US time zone overlap )

Reports to: COO

About the Role :

We are looking for a highly organized, proactive Operations Associate to support and help scale the AI Council (AIC), Coresight Research’s senior executive community focused on AI in retail and consumer industries.

This role sits at the center of community operations, member engagement, event execution and marketing coordination. You will own the day-to-day operational engine of the Council and support the planning and execution of the annual AIC conference.

This is a hands-on role for someone who thrives on detail, structure and follow-through—and who enjoys working with senior executives and cross-functional teams.

Key Responsibilities:

1. AI Council Community Operations
- Own and maintain the master member database (CRM accuracy, segmentation, tracking engagement)
- Manage and maintain attendee lists for all Council meetings and events
- Prepare deck for all Council meetings and events
- Track participation, engagement metrics and renewal pipelines




- Coordinate onboarding for new members (welcome emails, calendar invites, materials, NDA tracking if applicable)
- Maintain distribution lists and ensure clean, compliant communications
- Support membership renewals in coordination with sales/BD
- Prepare weekly status updates on Council metrics (members, attendance, pipeline, sponsors)

2. Event & Meeting Execution (Monthly Council + Special Sessions)
- Manage RSVP tracking and confirmations
- Coordinate speaker logistics and materials collection
- Prepare meeting run-of-show documents
- Support deck consolidation and formatting
- Ensure follow-up emails and recap communications go out on time
- Maintain archive of past sessions, transcripts and materials

3. Annual AIC Conference Support
- Support end-to-end planning of the annual AIC conference
- Manage detailed attendee lists (sponsors, speakers, members)
- Track sponsor deliverables and advantages
- Coordinate speaker communication and

📌 Operations Associate – AI Council (Mangalore)
🏢 Coresight Research
📍 Mangalore