Responsibilities:
•Managing office supplies stock and placing orders•Organizing and maintaining physical and digital files•Planning and scheduling meetings and appointments
•Assisting in the preparation of regularly scheduled reports•Developing and maintaining a filing system•Providing general support to visitors
•Handling administrative requests and queries from senior managers
•Organizing travel arrangements for senior managers•Writing and distributing emails, correspondence memos, letters, faxes, and forms
•Assisting in the preparation of regularly scheduled reports•Developing and maintaining a filing system•Updating and maintaining office policies and procedures
•Ordering office supplies and researching new deals and suppliers
•Maintaining contact lists•Providing general support to visitors•Acting as the point of contact for internal and external clients
Requirements:
• One Year experience as an administrative assistant or office admin assistant
•Knowledge of office management systems and procedures
•Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
•Excellent time management skills and the ability to prioritize work
•Attention to detail and problem-solving skills•Excellent written and verbal communication skills
•Strong organizational skills with the ability to multi-task
•High School degree; additional qualification as an Administrative assistant or Secretary will be a plus.