Responsibilities
Core Procurement
- Purchase Requisition (PR) Review
- Assist in the review of approved PR from user department; seek additional information if
required from user for correctness & completeness of PR
- Provide support in identifying the type and method of procurement (depending on type of
material/ services to be procured, nature of PR (normal vs. emergency PR), stocks
available, availability of rate contract, value, delivery timeline etc.)
Strategic Sourcing for Capex, Opex, Bulk Material & Services
- Contribute to the strategic sourcing process by participating in activities such as:
Selection of bidding process, preparation of vendor selection approach and vendor
evaluation criteria depending on the nature of the category
- Preparing the request for information (RFI) document for bidder evaluation
- Identification of potential bidders who meet the requirements (using Company vendor
database, Supply market analysis, advertisement or recommendations from other teams)
- Preparation of the Request for Proposal (RFP) document
- Organizing and planning pre-bid meeting based on the queries and communication
requirements from vendors
- Technical and Commercial bid evaluation of vendors
Conducting fact-based negotiations with shortlisted bidders
- Preparation of Note for Approval (NFA) for selected bidder (vendor) and obtaining required
approvals as per DoA
Contract Preparation and Order Placement
- Prepare contract document as per stated protocols & standard templates
Set up the approved contract record within the ERP system, using the appropriate system
steps and functionality
- Maintain the contract document for future reference as per defined document
management policy
- Send the contract to vendor and all identified stakeholders
-
Collate the Advance Bank Guarantee/ Contract Performance Bank Guarantee (ABG/
CPBG)/ Customs related documents from vendor as per requirements
Procurement through Rate Contracts:
- Based on approved NFA, pre