Job Title: Executive Assistant / Personal Secretary to the Managing Director

Overview

We are seeking a energetic and resourceful Executive Assistant / Personal Secretary to support the Managing Director. The ideal candidate is a go-getter with exceptional communication skills, high attention to detail, and a strong grasp of office technologies including MS Office and basic AI tools. The role demands professionalism, discretion, and the ability to manage schedules and tasks independently.

Key Responsibilities

Executive Communication & Coordination
- Serve as the primary liaison for calls, emails, and messages on behalf of the MD.
- Interface confidently with clients, vendors, stakeholders, and partners.
- Represent the MD in both internal and external communications when required.

Documentation & Communication Management
- Draft, proofread, and finalize professional emails, letters, reports, and presentations.
- Take dictation accurately and convert notes into polished documents.
- Maintain clear and effective documentation standards.

Calendar & Meeting Management




- Manage and optimize the MD’s calendar including appointments, reminders, and briefings.
- Organize board meetings, virtual conferences, and key events with precise coordination.
- Prepare agendas and meeting minutes as needed.

Guest & Visitor Engagement
- Welcome and assist high-profile visitors with warmth and professionalism.
- Arrange logistics, hospitality, and support for in-office and travel guests.

Travel & Logistics Administration
- Plan and execute domestic and international travel including flights, visas, hotels, and itineraries.
- Handle end-to-end logistics for business and personal travel, ensuring seamless experiences.
- Prepare comparative vendor quotes and coordinate with agencies like AMEX, MakeMyTrip, etc.

Reporting & Data Management
- Prepare business reports, executive dashboards, and data summaries.
- Maintain accurate and secure records, backups, and documentation.

Additiona

📌 Executive Assistant (Hyderabad)
🏢 EMentor Enterprises
📍 Hyderabad