Within our Finance team, the position of Accounts Payable Assistant works to provide high quality support to a number of key stakeholders including, members of the practice teams, the Management Accountants, Group Financial Controller and CFO.
The role holder will be a key member of the finance team and is responsible for the accurate and timely processing of employee expense claims both in manual form and using the SAP Concur platform. This role ensures compliance with company policies and tax regulations while delivering high-quality support to employees and stakeholders.
Key Responsibilities
Expense processing
- Review and validate expense claims submitted through SAP Concur for accuracy, compliance with company policy and completeness.
- Collate and process expenses from employees in locations not yet on SAP Concur ensuring that all claims are supported with appropriate documentation.
- Verify supporting documents (e.g. receipts and invoices) for all expense claims.
- Ensure claims align with local tax regulations (e.g. VAT, GST).
Compliance Monitoring
- Apply company travel and expense policies and flag any policy violations.
- Communicate with employees regarding missing documentation, non-compliance or discrepancies in submissions.
System Maintenance and Troubleshooting
- Monitor and maintain the Concur platform for data integrity and functionality.
- Assist with configuring Concur workflows as required by the finance team.
Reporting and Reconciliation
- Provide timely support to employees regarding expense related queries.
- Conduct user training sessions to educate employees on using SAP Concur and company policies.
- Reconciliation of the employee vendor GL accounts to ensure completeness of reported balances.
Process improvement
- Identify opportunities to optimise the expense management process.
- Assist in testing current feature or configurations in Concur.