Job Overview:

The Front Office Cum Office Assistant serves as the first point of contact for visitors and callers and plays a critical role in supporting the smooth operation of the office. This position includes the typical administrative tasks associated with front desk operations and expands to include assisting the directors with their daily tasks, managing schedules, and handling confidential correspondence. The ideal candidate will be highly organized, proactive, and have excellent communication skills.

KEY RESPONSIBILITIES:

Greeting Visitors :

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- Welcome visitors, clients, and guests professionally, ensuring they are directed to the correct person or department.
- Maintain a clean and organized reception area.

Managing Incoming Calls and Emails:

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- Answer and direct phone calls to the appropriate personnel.
- Respond to general email inquiries and forward them as necessary.
- Handle inquiries and provide information about the company and its services.

Scheduling Appointments:

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- Manage and schedule appointments for visitors and staff.




- Organize meeting rooms and ensure any necessary materials or equipment are available.

Mail and Deliveries:

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- Sort and distribute incoming mail and packages.
- Prepare outgoing mail, ensuring correct timely dispatch.

Maintaining Front Office Inventory:

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- Track and order office supplies as needed.
- Keep inventory of office equipment, ensuring they are in positive working order.

General Office Support:

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- Perform general clerical duties, such as filing, photocopying, and scanning documents.
- Assist with other ad hoc administrative tasks as required.
- Assisting Directors:

Diary Management:

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- Organize and maintain the director(s)' calendars, schedule meetings, appointments, and travel arrangements.
- Prioritize requests and ensure that the director(s) are prepared for meetings and other engagements.

Correspondence Handling:

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- Draft and manage letters, emails, and other communications on behalf of the di

📌 Front Office Cum Office Assistant (Bengaluru)
🏢 The Search House
📍 Bengaluru