Key Responsibilities

Calendar Management
Manage and maintain the CEO’s calendar, ensuring effective prioritization of meetings, appointments, and commitments.
Schedule internal and external meetings, including leadership discussions, board meetings, and client interactions.
Coordinate meeting logistics (venue, agenda, materials, participants).
Proactively resolve scheduling conflicts and optimize time management.
Ensure adequate preparation time and alignment with business priorities.
Travel Management
Plan and coordinate domestic and international travel arrangements for the CEO.
Arrange flights, accommodation, visa requirements, and ground transportation.
Prepare detailed travel itineraries with meeting schedules, contacts, and logistics.
Handle last-minute travel changes or emergencies efficiently.
Ensure cost-effective and compliant travel bookings as per company policies.
Expense Management
Manage and track the CEO’s expense reports, ensuring timely submission and accuracy.
Verify supporting documents and compliance with company expense policies.




Coordinate with finance teams for reimbursements and reporting.
Maintain records and prepare expense summaries when required.
Monitor budget allocations related to executive expenses.
Event Management
Plan and execute corporate events, leadership meetings, conferences, and offsites involving the CEO.
Coordinate logistics including venue selection, vendors, catering, travel, and materials.
Collaborate with internal teams to ensure smooth event execution.
Manage invitations, RSVPs, and communication with attendees.
Ensure high-quality stakeholder experience and post-event follow-ups.
Visitor Agenda & Management
Manage all visitor interactions for the CEO’s office, including clients, partners, and internal stakeholders.
Prepare visitor agendas aligning with business objectives and CEO priorities.
Coordinate meeting schedules, logistics, and hospitality arrangements.
Act as the primary point of contact for visitors, ensur

📌 Executive Assistant to HOD (Pune)
🏢 ENGIE India
📍 Pune