Job Description – Operations Executive- Operations , logistics , Vendor Management & Billing
Designation: Operations Executive – Vendor Management & Billing
Department: Operations , logistics
Experience: 1–3 years preferred
About the Role
We are looking for an Operations Executive who will handle day-to-day operational work, mainly related to vendor management, invoices, quotations, comparisons, and coordination.
Key Responsibilities
Manage and coordinate with vendors for regular requirements.
Collect quotations from different vendors.
Prepare comparative statements to compare prices, quality, and terms.
Check vendor invoices for accuracy before submitting them for approval.
Maintain proper records of invoices, quotations, purchase orders, and vendor documents.
Follow up with vendors regarding deliveries, payments, and pending documents.
Coordinate with internal teams for operational requirements.
Negotiate with vendors for better prices and terms when required.
Track pending orders, invoices, and payments.
Maintain an updated vendor database.




Prepare basic reports related to purchases, vendors, and expenses.
Handle other day-to-day operational and administrative activities as required.
Required Skills
Good communication and coordination skills.
Basic knowledge of MS Excel / Google Sheets.
Good understanding of invoices, quotations, and comparisons.
Good follow-up and vendor management skills.
Ability to maintain records and documents properly.
Good attention to detail.
Ability to work independently and manage multiple tasks.
Preferred Candidate
The ideal candidate should be organized, responsible, positive at follow-ups, comfortable working with vendors and invoices, and able to coordinate with different departments.
Suggested alternative designations:
Operations Executive – Vendor Management
Operations & Procurement Executive
Vendor Management & Billing Executive
Purchase & Operations Executive
My recommendation: Operations Executive – Vendor Management & Billing — it

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