Position Overview

The Executive Assistant (EA) will provide comprehensive administrative, operational, and business support to the Director, ensuring smooth day-to-day functioning while assisting in sales, client coordination, financial administration, travel planning, and business development activities.

Key Responsibilities
Calendar & Scheduling

Manage the Director's calendar, meetings, appointments, and reminders.
Schedule internal and external meetings and ensure timely coordination with all stakeholders.
Travel Management
Plan domestic and international travel itineraries.
Coordinate flights, hotels, visas, local transportation, and travel schedules.
Accompany the Director on business travel whenever required.

Financial Administration

Pay utility bills, subscriptions, and other authorized payments on time.
Maintain accurate records of all payments.
Manage and reconcile petty cash, ensuring proper documentation and reporting.

Reporting & Business Coordination

Prepare daily, weekly, and monthly work reports and business briefings.
Compile significant updates,



pending tasks, and follow-up actions.
Coordinate with internal departments to ensure timely completion of assigned work.
Sales & Client Support

Assist the Director with sales follow-ups and client coordination.
Prepare quotations, certificates of authenticity, and sales-related documentation.
Coordinate invoices, payment follow-ups, and dispatch documentation with the accounts team.
Ensure all client records and sales documentation are maintained accurately.

Executive Support

Provide day-to-day administrative assistance to the Director.
Handle confidential documents and information with complete discretion.
Coordinate special projects and perform additional responsibilities as assigned.
Ensure prompt follow-up on all action items and commitments made by the Director.

Desired Skills

-Strong organizational and multitasking abilities.
-Excellent communication and interpersonal skills.
-High attention

📌 EA to Director (India)
🏢 Gallery Silver Scapes
📍 India