Title of Role: Data Officer / Knowledge Management Specialist
Employment Type: Full time
Experience Required: 3-4 years
Reporting To: KMS Project Lead
Location: Corporate Office, Gurugram

Role Overview
We are looking for a structured, detail-oriented, and process-driven Data Officer / Knowledge Management
Specialist to manage and maintain the centralized Knowledge Management System (KMS) using SharePoint as the
enterprise knowledge repository. The role is responsible for ensuring that organizational documents, data records,
SOPs, policies, templates, reports, and knowledge assets are properly organized, standardized, tagged, updated,
version-controlled, and easily retrievable.
The incumbent will coordinate with departmental SPOCs to collect, validate, classify, and periodically update
documents across functions. The role will also configure SharePoint document libraries, permissions, metadata,
taxonomy, views, and search structures, and set up Power Automate workflows for document submission, review,
approval, notifications, reminders, and escalation.



The position will support governance, data accuracy,
confidentiality, user adoption, and continuous improvement of the KMS.

Key Responsibilities

1. Centralized KMS / SharePoint Repository Administration
 Manage and maintain the centralized KMS on SharePoint as the single source of truth for approved organizational
documents and knowledge assets.
 Configure SharePoint sites, document libraries, folder structures, views, permissions, user groups, retention settings,
versioning, and archival areas.
 Maintain repository hygiene by ensuring controlled upload, accurate classification, appropriate access, and timely
archival of obsolete documents.

2. Document Organization, Tagging & Standardization
 Create and enforce standard document naming conventions, document categories, templates, formats, and filing
structures.
 Organize documents by department, function, process, document type, owner, review cycle, confidenti

📌 Data Officer (Gurugram)
🏢 Stemz Healthcare
📍 Gurugram