Conveyancing Legal Assistant & Para Legal

Practice Area: Real Estate - Property Documentation & Conveyancing Advisory (Non-Litigation)

About the Role : We are a Pune-based legal advisory firm specialising in property documentation and conveyancing. We are looking for a proactive Conveyancing Legal Assistant & Para legal to support on day-to-day transaction coordination, client communication, documentation and administrative work. This is a non-litigation role — no court appearances required.

Key Responsibilities

Transaction File Management: Open and maintain transaction files in Excel and the firm's software; update the master matter tracker with stages, critical dates, documents received/pending, and next actions.

Document Collection & Follow-Up: Share document checklists with clients; follow up with clients, banks, societies and developers for title documents, NOCs, KYC and other papers; track receipt and flag gaps.

Para-legal Drafting Support: Populate first drafts of standard property documents (agreements for sale, gift deeds, release deeds, leave & licence agreements,



authority letters) using firm templates; prepare execution sets and completion checklists under the advocate's supervision.

Execution & Registration Coordination: Organise execution/registration appointments; coordinate with all parties, witnesses and registration agents; prepare registration sets (deed copies, annexures, stamp duty receipts, ID documents); update file after registration.

Calendar & Administrative Management: Manage the advocate's calendar (client meetings, execution dates, society meetings, online calls); handle printing, scanning, binding and digital filing; maintain physical and digital records with proper indexing.

Billing & Communication Support: Maintain basic billing records; prepare and send fee notes using templates; send meeting reminders and status updates to clients as per instructions from the advocate.

Who should apply:
Organised, detail-oriented, and valuable

📌 Paralegal Assistant and Legal Assistant (Pune)
🏢 Vidhi Mantrana
📍 Pune