We are seeking a highly organized, proactive, and discreet Executive Assistant to provide comprehensive administrative and strategic support to a Senior Partner. This role requires an individual who understands law firm dynamics, manages complex schedules, and anticipates business needs. You will serve as the primary point of contact for internal and external stakeholders, ensuring the Senior Partner's day-to-day operations run seamlessly.
Key ResponsibilitiesCalendar & Communication Management
- Maintain a complex, quick-changing calendar.
- Schedule client consultations, court hearings, and internal meetings.
- Prioritize urgent matters requiring the Partner's immediate attention.
Case & Document Coordination
- Organize, format, and proofread legal documents (Optional - Good to have)
- Manage physical and digital case files securely.
- Track critical court deadlines and filing dates.
- Coordinate document signing, notarization, and courier deliveries.
- File motions and briefs via electronic court systems. (Optional - Good to have)
Client & Stakeholder Relations
- Serve as the gatekeeper for the Senior Partner.
- Greet high-profile clients with professional hospitality.
- Relay updates to clients on non-legal procedural matters.
- Coordinate billing questions with the finance department.
Travel & Expense Administration
- Arrange detailed domestic and international travel itineraries.
- Book flights, hotels, ground transport, and dining.
- Compile receipts and prepare monthly expense reports.
- Track billable hours and enter time data.
Required Qualifications
- Education: Bachelor’s degree or equivalent legal certification preferred.
- Experience: 3-5 years as a legal assistant or executive assistant.
- Soft Skills: Absolute confidentiality, high emotional intelligence, and sharp attention to detail.
Pay: ₹12,000.00 - ₹30,000.00 per month
Benefits:
- Cell phone reimbursement
- Paid sick time
- Paid time off
Work Location: In person
📌 Executive Assistant to Managing Director (Kolkata)
🏢 www.vidhikarya.com
📍 Kolkata
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