Job Description (JD) - Front Office ExecutivePosition Title:
Front Office Executive

Department:
Administration / Front Office

Reporting To:
HR Manager / Administration Manager

Location: Basaveshwaranagar,Bangalore.

As per Company Requirement

Job Summary:
The Front Office Executive is responsible for managing the reception area, attending visitors, handling incoming calls, coordinating communication between departments, maintaining records, and ensuring smooth front office operations. The role requires excellent communication skills, skilled appearance, customer service orientation, and administrative capabilities.

Key Responsibilities:Reception & Visitor Management
- Welcome and assist visitors, clients, vendors, and guests in a professional manner.
- Maintain visitor records and issue visitor passes as per company policy.
- Coordinate visitor appointments with concerned departments.
- Ensure cleanliness and proper upkeep of the reception area.

Telephone & Communication Management
- Attend and transfer incoming calls to the concerned departments.




- Record and convey messages accurately and promptly.
- Respond to general inquiries from customers, vendors, and stakeholders.

Administrative Support
- Maintain inward and outward courier registers.
- Coordinate dispatch and receipt of documents, parcels, and correspondence.
- Assist in scheduling meetings and conference room bookings.
- Maintain office records, files, and documentation.

Employee & Client Coordination
- Support HR and Administration departments in routine activities.
- Coordinate with various departments for visitor meetings and appointments.
- Assist in organizing company events, meetings, and employee engagement activities.
- Provide basic information regarding company services and operations.

Data Management & Reporting
- Maintain accurate records of visitors, calls, couriers, and office supplies.
- Prepare daily, weekly, and monthly reports as required.
- Update databases and maintain co

📌 Front Office Executive Admin (Basaveshwar Nagar)
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📍 Basaveshwar Nagar