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POSITION TITLE: Project Administrator
POSITION REPORTS TO: Senior Project Manager
DEPARTMENT: Operations
POSITION EFFECTIVE: July,8th 2026
POSITION SUMMARY:
Project Administrators focus on the organizational aspects of project management, ensuring that all administrative functions are performed to support project teams. Project Administrators focus on the clerical side of projects, handling tasks such as data entry, document control, and ensuring compliance with project standards. Their work is essential for maintaining the order and efficiency or project processes.
Key Responsibilities:
Data Entry: Accurately enter demands and sales orders into the Epicor ERP system for multiple accounts and customers, ensuring timely and exact processing.
Understand and demonstrate a working knowledge of the company’s ordering process. Process orders from clients on a timely basis.
Reporting: Generate routine reports on project data,
including sales orders, demands, and inventory status, for internal use by the Project Management team.
Tracking Information Retrieval: Retrieve and compile tracking information for shipments, ensuring that all relevant data is shared with the Project Management team promptly.
Documentation: Maintain and update internal records, ensuring all data points related to orders and projects are properly recorded and accessible.
Communication: Share relevant data and reports with the project team, providing timely updates to help manage ongoing projects.
Support: Assist the Senior Project Manager and Director of Project Management with data-related tasks and reporting as needed.
Systems: Utilize the Epicor ERP system for all data entry and reporting tasks. Excel skills are an advantage for handling data analysis and report generation.
Meetings: Participate in internal weekly calls with Project Team to review