Department

Fragrance Division

Reports To

Director

Experience

3–8 years as an Executive/Personal Assistant or Business Coordinator, ideally in a manufacturing or trading business

Education

Any graduate degree (B.Com preferred given the sales/purchase/quotation exposure); strong MS Office skills essential

Role Purpose

Acts as the Director's right hand for daily business operations, managing administration, coordinating sales quotations and purchases, and keeping the Director briefed on what's happening across the business day to day.

Key Responsibilities
- Manage the Director's daily schedule, meetings, and correspondence
- Prepare and follow up on sales quotations, liaising with the sales team and customers as needed
- Coordinate purchase orders and follow up with vendors/suppliers on delivery timelines
- Provide the Director with a daily/weekly summary of business operations, sales status, pending purchases, admin issues, and priorities needing attention
- Handle general office administration, vendor coordination, documentation, filing,



and ad-hoc administrative issues
- Liaise between the Director and department heads (production, accounts, sales) to ensure follow-through on action items
- Maintain confidentiality on business and financial matters handled on the Director's behalf

Must-Have Skills & Knowledge
- Proven experience directly supporting a business owner, director, or senior executive
- Solid organisational skills and ability to juggle multiple ongoing threads (sales, purchase, admin) without dropping details
- Professional written and verbal communication for customer- and vendor-facing coordination
- High discretion and trustworthiness, this role sees sensitive business information
- Willingness to learn the specifics of the fragrance manufacturing business if coming from outside the industry, this matters more than prior sector exposure

Good to Have
- Prior experience in a fragrance, cosmetics, or manufacturing business is an asset, though

📌 Executive Assistant to Director (Sanpada)
🏢 Leo Fragrances and Flavours
📍 Sanpada