Job Title: Executive Assistant to CEO

Location: Delhi

Reports To: Chief Executive Officer (CEO)

Role Overview

The Executive Assistant will provide high-level administrative and strategic support to the CEO and leadership team. This role involves managing executive schedules, coordinating internal and external meetings, preparing briefs and trackers, handling confidential communication, and supporting the CEO in key organisational and strategic initiatives.

Key Responsibilities

1. Executive and Strategic Support
- Coordinate and support internal and external strategic meetings.
- Prepare briefs, talking points, and tracker updates for the CEO.
- Support leadership and internal projects, ensuring timely follow-ups and progress monitoring.
- Liaise with donors, visitors, and external partners on behalf of the CEO.
- Draft internal communications, memos, and board notes.

2. Calendar and Meeting Management
- Manage the CEO’s calendar and schedule strategic meetings (Board, Leadership,

Finance, Strategic Reviews, and Partner Meetings).
- Plan meetings, gather agendas,



prepare necessary materials, and ensure timely

communication to stakeholders.
- Record and track action points from meetings and ensure effective follow-up.

3. Coordination and Communication
- Coordinate daily handovers and ensure smooth information flow between the CEO and internal teams.
- Respond to emails and manage correspondence with confidentiality and professionalism.
- Coordinate with the leadership team to align priorities and schedules.

4. Travel and Logistics
- Manage international and domestic travel logistics including flights, visas, currency,

accommodation, and itineraries.
- Align travel plans with meeting schedules and organizational priorities.

5. Confidentiality and Stakeholder Management
- Handle confidential matters and sensitive information with utmost discretion.
- Manage high-profile visitor interactions and ensure seamless experience for all dignitaries and partners.

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📌 Executive Assistant to CEO (Daryaganj)
🏢 Dr. Shroff's Charity Eye Hospital
📍 Daryaganj