Company Secretary & Legal Counsel, Navi Mumbai

Role and Responsibilities:

A. Corporate Secretarial & Governance
- Act as Company Secretary under the Companies Act, 2013.
- Ensure compliance with Companies Act, MCA, FEMA and Secretarial standards including relevant filings, ROC documentation and statutory disclosures
- Manage Board and Shareholder governance processes including Board meetings, Committee meetings, AGM/EGM, Board notes, agenda and minutes; Liaise with RTA
- Manage the issuance and transfer of shares, ESOPs, debentures, and any other securities
- Maintain statutory registers and corporate records, and ensure audit closures
- Coordinate offshore subsidiary governance in partnership with local counsel in respective jurisdictions
- Advise on cross-border regulatory requirements for subsidiaries with requisite compliances.

B. Legal Documentation & Contract Management
- Draft vet and negotiate Commercial, Technology, Licensing, NDAs, Supply agreements, Service contracts




- Establish standard templates for contracts; negotiate and close deviations within approved risk parameters.
- Build and maintain a contract management repository; implement a contract lifecycle management (CLM) system or tracker for renewal, obligation monitoring, and escalation.
- Advise on IP matters: trademark registrations, licensing, IP protection strategies across jurisdictions relevant to the group's operations.

C. Investor & Strategic Transaction Support
- Support management in Shareholder agreements, Investment documentation, ESOP structuring, Due diligence documentation

D. Litigation & External Counsel Coordination
- Coordinate with external counsels, manage litigation trackers, Monitor legal notices and responses.
- Represent the company in hearings before courts, tribunals, arbitral panels, and regulatory forums

E. Compliance Framework Development
- Build company-wide compliance calendar.
- Manage and maintain policy documentation including Delegation of authority, Related

📌 Company Secretary (Navi Mumbai)
🏢 Maxis Clinical Sciences
📍 Navi Mumbai