We are seeking a detail-oriented and proactive Executive – Payroll & Compliance to manage end-to-end payroll operations and statutory compliance for a PAN India (retail store workforce) with a headcount of 1500+ employees. The role requires strong expertise in high-volume payroll processing, incentive management, statutory compliance, POSH, MIS reporting, HRMS (KEKA), and employee lifecycle processes.
Key Responsibilities
1. Payroll Management - Headcount 1500+ | PAN India (Retail Stores)
- Process monthly payroll for 1500+ employees across India.
- Ensure accurate calculation of salaries, incentives, overtime, leave adjustments, and statutory deductions.
- Validate attendance, leave records, and variable inputs before payroll processing.
- Manage high-volume payroll with strict adherence to timelines.
- Coordinate with store managers, regional HR teams, and finance for payroll inputs and reconciliations.
- Ensure timely salary disbursement as per defined payroll calendar.
2. Incentive & Variable Pay Management
- Calculate and validate monthly/quarterly sales incentives for retail staff.
- Coordinate with operations team for sales data verification across multiple locations.
- Ensure accurate and timely incentive payouts.
- Maintain incentive MIS and performance analytics.
3. Statutory Compliance
- Ensure compliance with all applicable labor laws and statutory requirements across states.
- Manage and process:
- Provident Fund (PF)
- ESIC
- Skilled Tax
- Labor Welfare Fund
- TDS (employee taxation)
- Handle statutory filings and ensure timely remittances for 1500+ employees.
- Support internal and external audits with complete documentation.
4. POSH Compliance Support
- Support implementation of the POSH (Prevention of Sexual Harassment) policy across locations.
- Maintain POSH-related documentation and records with strict confidentiality.
- Coordinate POSH awareness sessions and training logistics.
- Assist in maintaining In