Job Description – Executive Assistant to Director

Department: Administration / Management Office

Position: Executive Assistant to Director

Company: AgriBegri Trade Link Pvt. Ltd.

Location: Rajkot

Reporting To: Director / Managing Director

Experience: 2–5 Years

Qualification: Bachelor’s Degree; MBA preferred

Job Summary

The Executive Assistant to the Director will provide high-level executive, administrative, coordination, and business support to the Director. The role is responsible for managing the Director’s schedule, coordinating with internal and external stakeholders, tracking important assignments and deadlines, preparing reports and presentations, maintaining confidential information, and ensuring timely execution of decisions taken by the Director.

The EA will act as a key coordination point between the Director and various departments and will ensure that significant tasks, follow-ups, meetings, and management requirements are completed within defined timelines.

Key Responsibilities

1. Executive & Administrative Support





Manage and maintain the Director’s calendar, appointments, meetings, and daily schedule.

Prioritize and coordinate the Director’s daily activities and commitments.

Handle emails, calls, correspondence, documents, and communication on behalf of the Director as required.

Prepare letters, reports, presentations, MIS, summaries, and other business documents.

Maintain proper records and filing systems for important documents.

Ensure complete confidentiality of sensitive business and employee information.

2. Task & Follow-up Management

Maintain a Director’s Action Tracker for assigned tasks, decisions, and pending matters.

Follow up with respective departments/employees on tasks assigned by the Director.

Monitor deadlines and provide timely updates on pending and completed tasks.

Escalate delays, critical issues, and non-compliance to the Director.

Ensure important instructions and decisions of the Director are communicated t

📌 Executive Assistant to Director (Rajkot)
🏢 Agribegri Trade Link
📍 Rajkot