Fleet Management
- Monitor the daily availability and operational status of all trucks.
- Maintain updated records of all company and attached vehicles.
- Coordinate with the Operations Team for vehicle deployment and availability.
- Track vehicles under maintenance, breakdown, or awaiting repair.
- Ensure maximum vehicle utilization and minimum idle time.
- Maintain daily fleet status reports.
2. Preventive Maintenance
- Prepare and maintain vehicle-wise preventive maintenance schedules.
- Track servicing based on kilometres, engine hours, or scheduled intervals.
- Ensure timely servicing of trucks and trailers.
- Follow up with drivers and workshops for vehicles due for maintenance.
- Monitor recurring vehicle problems and coordinate corrective action.
3. Breakdown Management
- Coordinate immediate action in case of vehicle breakdowns.
- Communicate with drivers, mechanics, workshops, and service centres.
- Arrange roadside assistance and emergency repairs when required.
- Track breakdown resolution until the vehicle is back in operation.
- Maintain a breakdown register with the reason, repair details, cost, and downtime.
4. Workshop Coordination
- Coordinate with internal and external workshops for vehicle repairs.
- Raise maintenance/repair requirements and follow up on pending jobs.
- Check repair progress and expected vehicle release time.
- Ensure vehicles are properly inspected before being released from the workshop.
- Verify that the actual repair work matches the work order.
5. Spare Parts & Inventory
- Coordinate the requirement and availability of spare parts.
- Maintain records of spare parts issued and consumed.
- Coordinate with the Stores/Purchase Department for timely procurement.
- Monitor rapid-moving and critical spare parts.
- Avoid unnecessary replacement and wastage of parts.
6. Tyre Management
- Monitor tyre condition, pressure, tread depth, and wear.
- Maintain vehicle-wise tyre records.
- Track tyre rotation, replacement, repair, and r