Job Description – Admin ExecutivePosition

Admin Executive – Billing, Ticket Booking & Vendor Management

Job Summary

We are looking for a proactive and detail-oriented Admin Executive to manage administrative operations, including bill/invoice generation, travel ticket booking, vendor coordination, documentation, and payment follow-ups. The candidate will be responsible for ensuring smooth day-to-day administrative activities and maintaining accurate records.

Key Responsibilities1. Bill Generation & Documentation
- Generate and process bills, invoices, receipts, and other financial documents accurately.
- Verify billing details, rates, taxes, quantities, and supporting documents.
- Maintain proper records of invoices, bills, purchase documents, and payment details.
- Coordinate with the Accounts team for invoice submission, verification, and payment processing.
- Follow up on pending bills, approvals, and payment-related matters.
- Prepare regular billing and administrative reports using MS Excel.

2. Ticket Booking & Travel Coordination
- Handle flight, train, bus, hotel,



and other travel bookings as per company requirements.
- Coordinate travel arrangements for employees, management, clients, and visitors.
- Manage ticket confirmations, cancellations, rescheduling, and refunds.
- Maintain records of tickets, travel itineraries, invoices, and related documents.
- Ensure bookings are made within approved budgets and company travel policies.
- Coordinate with travel agencies and booking vendors for travel requirements.

3. Vendor Management
- Identify, coordinate, and maintain relationships with vendors and service providers.
- Obtain quotations and compare prices, service terms, and delivery timelines.
- Coordinate with vendors for office supplies, travel bookings, maintenance, housekeeping, courier, and other administrative services.
- Maintain an updated vendor database, including contact details, agreements, quotations, and payment information.
- Monitor vendo

📌 Admin Executive (Thiruvanmiyur)
🏢 CASAGRAND INTERNATIONAL SCHOOL, THIRUVANMIYUR
📍 Thiruvanmiyur