Position Overview:

The Assistant Admin Manager supports Team Lead Facility Operations in day-to-day operations for a corporate office of 1,000 employees. The role covers supervising staff, managing facilities and vendors, and ensuring compliance with safety, legal, and sustainability standards.

Key Responsibilities:
- Supervise administrative functions including front desk, housekeeping, and physical security.
- Manage transport operations (vehicle service, fuel, chauffeurs, RTO, costs, PUC compliance).
- Oversee sustainability initiatives for energy, water, and materials; support solar power management and Green Building norms (IGBC).
- Ensure compliance with statutory requirements, EHS, labour laws (PF, ESIC, gratuity), and manage incident investigations.
- Implement 5S, preventive and corrective maintenance (PPM, CBPM, AMP) for all facilities, including AHU, chillers, DG sets, UPS, BMS, and MEP systems.
- Supervise fire and safety management, audit/inspections (thermography, electrical, fire, HVAC, access control), and emergency preparedness.
- Manage hygiene, cleaning,



pest control, and STP operations to maintain workplace standards.
- Administer help desk, space management, inward/outward material control, and workorder management.
- Ensure adherence to HVAC (ASHRAE), illumination, air quality, and workplace noise standards; apply National Building Code guidelines.
- Coordinate with vendors and service providers; negotiate contracts and monitor expenditures.
- Support office events, training, and overall employee well-being.

Job Specification

Education and Qualifications:
- Diploma in Mechanical, Civil, or Electrical Engineering (required), Degree in Mechanical, Civil, or Electrical Engineering (preferred).
- Certificate/Course in Facilities Management (required).
- Certificate in Health & Safety and First Aid (preferred).
- Bachelors degree in business administration, Management, or related field (Preferred).

Experience:
- 4-6 years in office administrati

📌 Assistant Administration And Facilities Manager (Pune)
🏢 Thermax
📍 Pune