Role & responsibilities
- Act as the primary coordination point for communication and information reaching the MD from project sites and Headoffice teams.
- Ensure that letters, emails, reports, notices and important communications received from project sites are brought to the MD's attention in real time.
- Monitor and communicate project-site grievances, critical queries, operational issues and urgent matters to the MD on a top-priority basis.
- Maintain a systematic real-time tracker of site communications, queries, grievances, instructions and follow-ups.
- Ensure timely follow-up on matters assigned or instructed by the MD and maintain proper records of action taken.
- Prepare, maintain and update MIS, reports, data sheets, trackers and management records using MS Excel.
- Maintain and organize both physical and electronic records/documents, ensuring easy retrieval whenever required.
- Assist the MD in reviewing and organizing project-related data, correspondence, reports and documentation.
- Coordinate with project/site teams,



department heads of the Head Office to obtain required information and updates.
- Maintain proper documentation of important communications, decisions, instructions and follow-up actions.
- Handle confidential information with high discretion and professionalism.
- Support the MD in day-to-day administrative, coordination and documentation requirements.

Preferred candidate profile
- Female candidate with a mature and professional personality.
- Excellent verbal and written communication skills.
- Confident, composed and capable of communicating effectively with senior management, project heads and site teams.
- Excellent command of MS Excel, including data management, trackers, MIS and reporting.
- Solid skills in data organization, record keeping and document management.
- Tech-savvy and comfortable working with computer-based documentation and digital records.
- Strong attention to detail with excellent follow-up and coordination ski

📌 Executive Assistant To Managing Director (Bhubaneswar)
🏢 Shivam Condev
📍 Bhubaneswar