Job Description

The Senior Associate - Administration is responsible for supporting the smooth day-to-day administrative operations of the institution through effective coordination, timely task completion, accurate record maintenance, and productive service delivery. The role focuses on execution, follow-up, documentation, and operational coordination across office management, procurement support, stock management, facilities support, reporting, and related budgeting activities.

Activities and Tasks

Responsibilities would include, but not be limited to, the following:
- Office management:
- Handling guests and visitors at the reception in a professional and courteous manner;
- Supporting overall office upkeep, and ensuring smooth daily administrative operations;
- Coordinating classroom management, and related operational requirements based on internal requests from the Academic Office and other departments;
- Coordinating with housekeeping and security teams to ensure service continuity;
- Following up with the maintenance team for closure of snags and facility issues;




- Supporting access card issuance and maintaining records of office key allocation;
- Staying updated on institutional activities and programs, handling queries, and responding effectively at the front desk;
- Attending scheduled administrative, academic, faculty, and student meetings, as required, and maintaining records of key discussions, feedback, and follow-ups for future reference;
- Procurement support:
- Processing new vendor or consultant registrations within 72 hours of receiving a request;
- Collecting, verifying, and maintaining vendor-related documentation for registration and compliance;
- Supporting the periodic review of the vendor master during audits and internal checks;
- Coordinating with internal stakeholders to resolve missing vendor documents or data;
- Product receipt and invoice tracking:
- Completing product receipt entries for invoices received within 24 hours of receipt

📌 Senior Associate (Bengaluru)
🏢 Indian Institute for Human Settlements (IIHS)
📍 Bengaluru