We are looking for a proactive and organized Admin Officer to manage day-to-day administrative activities and ensure smooth operations across office and site locations. The role involves regular site visits, coordination with staff and vendors, monitoring facilities, maintaining records, and resolving administrative issues efficiently.

Key Responsibilities

1. Administrative Operations
- Manage daily administrative activities and ensure smooth functioning of the office and sites.
- Maintain administrative records, documents, registers, and reports.
- Coordinate with different departments for administrative requirements.
- Handle office supplies, stationery, equipment, and inventory.
- Monitor housekeeping, security, maintenance, and other support services.

2. Site Visits & Coordination
- Travel regularly to different company/school/project sites for administrative inspections and coordination.
- Conduct site visits to check facilities, cleanliness, safety, infrastructure, and operational requirements.




- Identify site-related issues and coordinate with the concerned teams for timely resolution.
- Prepare site visit reports and submit updates to management.
- Coordinate with site staff and ensure compliance with company policies and procedures.
- Monitor the availability and condition of essential resources at various sites.

3. Vendor & Service Provider Management
- Coordinate with vendors, contractors, maintenance agencies, housekeeping, security, transport, and other service providers.
- Obtain quotations and coordinate for purchases and services as required.
- Monitor vendor performance and ensure timely completion of assigned work.
- Maintain vendor records and supporting documents.

4. Facilities & Maintenance
- Coordinate routine and emergency maintenance activities.
- Ensure electrical, plumbing, civil, furniture, equipment, and other facility-related issues are addressed.
- Follow up on pending maintenance complaints.
- Maintain records of repairs, maintena

📌 Administration Officer (Pune)
🏢 Dhruv Global School
📍 Pune