Work Arrangement:
In office/Hybrid, with flexibility to coordinate across India and North American time zones

Position Overview

We are looking for a highly organized, proactive, and dependable Executive Assistant to support the Managing Director across multiple business operations in India, Canada, and the United States.

The ideal candidate will act as an extension of the Managing Director—managing schedules, coordinating follow-ups, tracking priorities, preparing documents, and ensuring that important actions are completed on time. This role requires excellent judgment, confidentiality, strong communication skills, and the ability to work independently in a fast-paced environment.

Key Responsibilities

Executive and Administrative Support
- Manage the Managing Director’s calendar, meetings, appointments, and reminders.
- Organize daily priorities and provide structured updates on pending activities.
- Prepare meeting agendas, presentations, reports, emails, and other business documents.
- Record meeting notes and track action items through completion.




- Coordinate travel arrangements, itineraries, accommodation, and related logistics.
- Maintain confidential business, employee, client, and financial information.

Follow-up and Coordination
- Follow up with internal teams, clients, vendors, and business partners on behalf of the Managing Director.
- Track deliverables, commitments, approvals, and deadlines across different business functions.
- Coordinate with HR, recruitment, finance, operations, sales, and technology teams.
- Identify delays or unresolved matters and escalate them proactively.
- Ensure that decisions and instructions are properly communicated and documented.

Business Operations Support
- Assist in monitoring operational activities across multiple companies and business units.
- Support employee onboarding, documentation, meetings, and internal communications.
- Help coordinate proposals, contracts, invoices, reports, and vendor documentation.
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📌 Executive Assistant (Hyderabad)
🏢 TechDoQuest
📍 Hyderabad