Position: Purchase Executive

Department: Purchase / Procurement

Experience: 1–3 Years

Location: Bhosari

Time- 9 am to 6 pm

Weekly off- Sunday

Employment Type: Full-Time

Job SummaryWe are looking for a responsible and detail-oriented Purchase Executive to manage day-to-day purchasing activities, vendor coordination, purchase orders, quotations, material handling, and purchase billing. The candidate should have good knowledge of TDS, purchase documentation, invoice verification, and inventory/material coordination.

- Key Responsibilities
- Manage day-to-day purchase activities as per company requirements.
- Collect and compare quotations from suppliers/vendors and negotiate prices, payment terms, and delivery schedules.
- Prepare and issue Purchase Orders (POs) after obtaining necessary approvals.
- Coordinate with vendors regarding order confirmation, delivery schedules, quality, and quantity.
- Generate and maintain purchase quotations and related documentation.
- Verify materials received against Purchase Orders and supplier invoices.
- Coordinate material handling, receipt, storage, and movement with the stores/warehouse team.
- Check purchase invoices for quantity, price, GST, TDS, and other applicable details.
- Process and maintain purchase bills/invoices and supporting documents.
- Ensure proper accounting and documentation of TDS deductions on applicable vendor payments.
- Coordinate with the Accounts team for TDS-related purchase transactions and documentation.
- Maintain records of POs, quotations, invoices, GRNs/material receipts, and vendor documents.




- Follow up with vendors for pending deliveries, bills, credit notes, and discrepancies.
- Monitor purchase costs and identify opportunities for cost savings.
- Resolve discrepancies related to quantity, pricing, quality, billing, and delivery.
- Maintain an updated vendor database and purchase records.
- Prepare regular purchase reports and provide procurement-related information to management.
- Ensure compliance with company purchasing policies and procedures.
- Required SkillsGood knowledge of Purchase Order (PO) preparation and processing.
- Knowledge of quotation generation, comparison, and vendor negotiation.
- Understanding of TDS and purchase invoice processing.
- Knowledge of GST and basic purchase accounting will be an advantage.
- Good understanding of material handling and inventory coordination.
- Good communication and vendor-management skills.
- Strong follow-up and negotiation abilities.
- Good knowledge of MS Excel and MS Office.
- Experience with ERP/accounting software such as Tally, SAP, or similar systems is preferred.
- Positive attention to detail and documentation skills.
- QualificationsBachelor's degree/diploma in Commerce, Business Administration, Supply Chain, Procurement, or a related field.
- Previous experience in purchase/procurement activities will be preferred.
- Key Performance Areas (KPIs)Timely placement and processing of Purchase Orders.
- Cost-effective purchasing and vendor negotiations.
- Timely material availability.
- Accuracy of purchase bills and documentation.
- Proper TDS and tax-related documentation.
- Vendor performance and follow-up.

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