1. Purchase Requisition (PR) Review
2. Assist in the review of approved PR from user department; seek additional information if
required from user for correctness & completeness of PR
3. Provide support in identifying the type and method of procurement (depending on type of
material/ services to be procured, nature of PR (normal vs. emergency PR), stocks
available, availability of rate contract, value, delivery timeline etc.)
Strategic Sourcing for Capex, Opex, Bulk Material & Services
1. Contribute to the strategic sourcing process by participating in activities such as:
Selection of bidding process, preparation of vendor selection approach and vendor
evaluation criteria depending on the nature of the category
2. Preparing the request for information (RFI) document for bidder evaluation
3. Identification of potential bidders who meet the requirements (using Company vendor
database, Supply market analysis, advertisement or recommendations from other teams)
4. Preparation of the Request for Proposal (RFP) document
5.
Organizing and planning pre-bid meeting based on the queries and communication
requirements from vendors
6. Technical and Commercial bid evaluation of vendors
Conducting fact-based negotiations with shortlisted bidders
7. Preparation of Note for Approval (NFA) for selected bidder (vendor) and obtaining required
approvals as per DoA
Contract Preparation and Order Placement
1. Prepare contract document as per stated protocols & standard templates
Set up the approved contract record within the ERP system, using the appropriate system
steps and functionality
2. Maintain the contract document for future reference as per defined document
management policy
3. Send the contract to vendor and all identified stakeholders
4. Collate the Advance Bank Guarantee/ Contract Performance Bank Guarantee (ABG/
CPBG)/ Customs related documents from vendor as per requirements
Procurement through Rate Contracts:
- Based on approved NFA, prepare, review a