Job Description – Spare Parts Billing ExecutiveCompany: Li-ON Mobility

Department: Spare Parts / Service

Job Title: Spare Parts Billing Executive

Location: Bangalore

Employment Type: Full-Time

Job PurposeTo manage spare parts billing, inventory transactions, customer invoicing and documentation at the Li-ON Mobility workshop, ensuring accurate billing and smooth coordination between the service team, spare parts store, accounts team and customers.

Key Responsibilities1. Spare Parts Billing

- Prepare accurate invoices for spare parts and service-related parts.
- Generate estimates, invoices, credit notes and other billing documents.
- Ensure correct part numbers, descriptions, quantities, rates, discounts and taxes are entered.
- Verify billing against job cards and parts issued by technicians.
- Handle cash, UPI, card and credit transactions as per company policy.

2. Spare Parts Inventory

- Record all spare parts receipts, issues, returns and transfers in the system.
- Ensure every part issued to a vehicle is properly recorded against the relevant job card.
- Coordinate with the spare parts/store team for stock availability.
- Identify stock discrepancies and report them immediately.
- Support periodic physical stock verification.

3. Workshop Coordination

- Coordinate closely with Service Advisors, Technicians and Workshop In-charge.
- Ensure parts required for repair jobs are billed/issued without unnecessary delay.
- Track parts pending for customer vehicles.
- Ensure warranty and customer-paid parts are billed correctly.

4. Customer Handling

- Explain spare parts pricing and invoices to customers when required.
- Handle billing-related customer queries professionally.
- Provide copies of invoices and payment receipts.
- Maintain a positive customer experience during vehicle delivery.

5. Accounts Coordination

- Submit daily billing and collection reports to accounts.
- Reconcile cash/UPI/card collections with system billing.




- Maintain proper documentation for credit customers.
- Coordinate for outstanding payments and billing corrections.

6. MIS & Reporting

- Prepare daily reports covering:
- Spare parts sales
- Service billing
- Cash/UPI/card collections
- Pending bills
- Parts returns
- Warranty parts
- Outstanding customer payments
- Maintain accurate billing records and supporting documents.
- Required SkillsBasic knowledge of spare parts billing and inventory management
- Good computer skills, especially MS Excel
- Knowledge of billing/ERP/DMS software is preferred
- Basic understanding of GST invoices and taxation
- Good numerical and data-entry accuracy
- Valuable communication and customer-handling skills
- Ability to coordinate with technicians, service advisors and accounts
- Strong attention to detail
- Honest and responsible in handling cash and billing information
- Educational QualificationPUC / 12th pass minimum
- Diploma or Bachelor's degree in Commerce, Business Administration or related field preferred.
- Experience1–3 years experience in spare parts billing, automobile dealership, workshop, service centre or inventory billing preferred.
- Freshers with good computer skills and willingness to learn may also be considered.

Preferred Candidate ProfileWe are looking for someone who is:

- Accurate and detail-oriented
- Comfortable working with numbers
- Fast and systematic in billing
- Good with Excel and computers
- Customer-friendly
- Responsible with cash and company documents
- Able to work under workshop pressure
- Willing to coordinate across Sales, Service, Spare Parts and Accounts

Key Performance Indicators (KPIs)KPIExpected PerformanceBilling Accuracy100%Job Card vs Parts Billing100% matchingDaily Billing ClosureSame dayCollection ReconciliationDailyStock Entry Accuracy100%Invoice DocumentationCompleteCustomer Billing ComplaintsMinimumPending BillingMinimum

ReportingReports to: Service Manager / Workshop Manager

Works closely with: Spare Parts Manager, Service Advisors, Technicians, Accounts & Customers

📌 Billing Executive (Bengaluru)
🏢 Li-ON Mobility
📍 Bengaluru