Job Title: Back Office Executive

Department: Administration / Operations

Employment Type: Full-Time

Gender: Female

Experience: 1–3 years preferred

Location: Chennai

Job Summary:

We are looking for a responsible and organized Back Office Executive to support day-to-day administrative and operational activities. The candidate will be responsible for maintaining records, preparing reports, coordinating with internal teams, handling documentation, and ensuring smooth back-office operations.

Key ResponsibilitiesManage day-to-day back-office and administrative activities.

- Prepare, maintain, and update office records, files, registers, and databases.
- Handle data entry and ensure accuracy of information.
- Prepare quotations, invoices, work orders, reports, letters, and other business documents as required.
- Coordinate with customers, auditors, consultants, vendors, and internal departments.
- Maintain proper documentation related to projects, certification activities, and client records.
- Follow up with clients for required documents, approvals, payments, and pending information.




- Prepare daily, weekly, and monthly status reports.
- Manage emails, correspondence, and official communications.
- Maintain confidentiality of company and client information.
- Support the management and operations team in routine administrative activities.
- Perform any other duties assigned by the reporting manager.

Required Skills

- Positive communication and interpersonal skills.
- Good knowledge of MS Word, MS Excel, and MS PowerPoint.
- Good typing and data-entry skills.
- Strong documentation and record-keeping ability.
- Ability to handle multiple tasks and meet deadlines.
- Good follow-up and coordination skills.
- Attention to detail and accuracy.
- Professional attitude and willingness to learn.

Qualification

- Any Graduate degree, preferably B.Com, BBA, BA, or equivalent.
- Minimum 1 year of experience in back-office, administration, documentation, or coordination work is preferred.

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