1. Procurement & Material Planning
- Procure APIs, excipients, raw materials, primary & secondary packaging materials as per approved requirements.
- Review purchase requisitions and material requirements in coordination with PPIC, Production, Warehouse, QA/QC and Finance.
- Ensure timely placement and follow-up of purchase orders to avoid production delays or material shortages.
- Monitor open POs, committed deliveries and pending supplies.
2. Vendor Management
- Identify and develop reliable vendors for RM, PM, APIs, excipients and other requirements.
- Obtain quotations, prepare comparative statements and negotiate price, payment terms, MOQ and delivery timelines.
- Coordinate with QA/QC for vendor approval, qualification and required documentation.
- Monitor vendor performance on quality, cost and delivery.
3. Purchase Operations
- Prepare and release purchase orders as per approved processes.
- Follow up with vendors for order confirmation, dispatch and delivery.
- Coordinate with Warehouse for receipt of materials and resolve shortages,
discrepancies or delivery issues.
- Coordinate with Finance for invoice, payment and vendor-related issues.
- Maintain purchase records, quotations, comparative statements, POs and vendor documentation.
4. Cost & Commercial Management
- Negotiate competitive prices and commercial terms with suppliers.
- Track market trends and price fluctuations for key pharmaceutical materials.
- Identify alternate sources and opportunities for cost optimization.
- Support annual rate contracts and price agreements wherever applicable.
5. GMP & Compliance
- Ensure procurement activities are carried out in accordance with GMP, company SOPs and approved vendor requirements.
- Ensure procurement is made only from approved/qualified sources.
- Maintain proper documentation and traceability of procurement transactions.
- Support internal, customer and regulatory audits with relevant purchase/vendor records.