Job Description Executive Assistant to Managing Director

Position: Executive Assistant to Managing Director
Experience: 5–10 Years
Location: Mumbai
Industry: IT / Technology

Job Summary

We are looking for a highly presentable, polished, proactive, and well-organized Executive Assistant to support the Managing Director in day-to-day business and administrative activities.

The ideal candidate should have excellent communication skills, strong attention to detail, a professional personality, and the ability to manage confidential information with complete discretion.

Key Responsibilities

Provide high-level executive support to the Managing Director.
Manage the MD’s calendar, appointments, meetings, and schedules.
Coordinate and arrange domestic and international flight bookings, hotel reservations, and travel itineraries.
Plan and coordinate conferences, business meetings, client meetings, and corporate events.
Prepare meeting agendas, presentations, reports, MOMs, and follow-up trackers.
Maintain and manage MIS reports and data using Advanced MS Excel.




Handle Excel functions such as VLOOKUP/XLOOKUP, Pivot Tables, data analysis, dashboards, and reporting.
Coordinate with internal teams, senior management, clients, vendors, and external stakeholders.
Manage correspondence, emails, documents, and confidential information.
Track important tasks, commitments, deadlines, and follow-ups for the MD.
Use AI tools such as ChatGPT, Microsoft Copilot, Gemini, and other productivity tools to improve efficiency and prepare business documents, reports, presentations, summaries, and research.
Assist the MD with business research, presentations, and other special projects.
Ensure smooth coordination of the MD’s meetings, travel, conferences, and business engagements.

Candidate Profile

Excellent presentability and professional personality is essential.
Excellent verbal and written communication skills.
Strong knowledge of Advanced MS Excel.
Valuable knowledge of MS PowerPoint, Word

📌 Executive Assistant To Managing Director (Mumbai)
🏢 Syndrome NewEdge
📍 Mumbai