Location: Head Office, Chandigarh
Salary: ₹30,000 per month
Job Type: Full-Time | Desk Job
Experience: 3–6 years preferred
Reporting To: Management / Administration Head
Job Purpose
We are looking for a responsible, organised and mature Administration Executive to manage the day-to-day administrative activities of our Chandigarh Head Office. The role will primarily involve office coordination, documentation, scheduling, vendor coordination and supporting management with smooth administrative operations.
Key Roles & Responsibilities1. Office Administration
- Manage the day-to-day administrative functioning of the head office.
- Ensure the office is well organised, clean and properly maintained.
- Coordinate with housekeeping, security, maintenance and other support staff.
- Maintain office supplies, stationery and other administrative requirements.
- Coordinate repairs, maintenance and service requirements.
2. Management Support
- Assist management with day-to-day administrative requirements.
- Maintain calendars,
appointments and meeting schedules.
- Coordinate internal and external meetings.
- Prepare meeting rooms and ensure all necessary arrangements are in place.
- Handle routine correspondence and administrative communication.
3. Documentation & Records
- Maintain significant office records, files and documents.
- Ensure proper filing of invoices, bills, agreements and administrative documents.
- Maintain employee-related administrative records where required.
- Prepare basic reports, MIS and administrative statements.
4. Vendor & Service Coordination
- Coordinate with office vendors and service providers.
- Obtain quotations when required and follow up for timely completion of work.
- Track office-related expenses and bills.
- Ensure timely renewal of AMC, maintenance contracts, subscriptions and other office services.
5. Travel & Meeting Coordination
- Assist with travel arrangements for management and employee