Job Title Accounts Executive - Fleet Operations Location Panangad Ernakulam Department Accounts Fleet Reporting To Fleet Coordinator Finance Manager Contact (phone hidden) HR Manager Sam About the Role We are looking for a detail-oriented Accounts Executive to support our Fleet Team with daily accounting tasks clerical documentation work data entry email communication and maintenance of digital records This role ensures smooth financial tracking of fleet expenses and assists the Fleet Coordinator in administrative operations renewals and compliance documentation Key Responsibilities1 Fleet Accounting Financial Tracking Record and monitor all fleet-related expenses fuel maintenance repairs insurance tolls driver payments etc Reconcile vendor invoices related to fleet operations and ensure timely processing for payment Maintain updated records of vehicle-wise expenses for reporting and cost analysis Assist in preparing monthly fleet expense reports for management Track advances given to drivers and ensure settlement in coordination with the accounts team 2 Clerical Administrative Support Handle data entry filing and updating of internal fleet-related records Draft and respond to emails on behalf of the Fleet Coordinator where required Arrange physical and digital documents for audits renewals and compliance checks 3 Digital Records Documentation Management Maintain accurate digital logs of each vehicle s documents Organize and update all fleet documents such as Registration papers Insurance Fitness certificate Pollution certificate Service records Permit documents Track upcoming renewals insurance permits fitness etc and coordinate with relevant departments to ensure timely completion 4 Coordination Support Activities Assist the Fleet Coordinator in daily operational tasks including driver coordination vehicle allotment and scheduling Liaise with external vendors garages fuel suppliers insurance agents etc for data or documentation when needed Support periodic audits and compliance reviews Key Requirements Qualification B Com M Com Diploma in Accounting or related field Experience 1-3 years in accounts preferably with exposure to fleet logistics or operations-related accounting Strong MS Excel data entry skills Good communication skills for email handling and coordination Ability to work with digital filing systems and maintain organized records Attention to detail responsibility and ability to handle routine clerical tasks efficiently Preferred Skills Experience in ERP or accounting software Tally Zoho Books SAP etc Prior experience in fleet management or logistics support Ability to multitask and prioritize daily tasks What We Offer A stable role with opportunities to grow within the fleet finance department Supportive team environment Competitive compensation based on experience Job Types Full-time Permanent Pay 9 181 01 - 15 000 00 per month Advantages Health insurance Life insurance Paid sick time Paid time off Provident Fund Work Location In person