Event Executive - Role Overview The Event Executive is responsible for planning executing and managing both online and offline events with high efficiency and professionalism The role requires strong communication coordination and technological skills to ensure seamless event experiences and strong stakeholder relationships Key Responsibilities 1 Event Planning Strategy Understand event objectives and design appropriate event formats online offline hybrid Develop event plans timelines run-sheets and execution strategies Coordinate with internal teams to align event goals with brand and audience needs 2 Online Event Management Host and moderate events on Zoom Google Meet Microsoft Teams or webinar platforms Manage virtual interactions breakout rooms Q A chat moderation polls and presentations Ensure smooth technical flow screen sharing speaker onboarding audio video checks Troubleshoot live issues and provide real-time support Coordinate with speakers panelists and attendees before and during events 3 Offline Event Management Plan and manage venue selection layout seating decor staging and technical setups Coordinate with vendors sound lighting catering photography branding logistics Oversee registrations guest handling and on-ground coordination Manage end-to-end execution ensuring smooth flow and timely delivery Handle last-minute changes unexpected situations and crisis management 4 Communication Relationship Management Strong verbal and written communication with clients vendors partners and internal teams Build and maintain long-term relationships with stakeholders Assist speakers guests and VIP participants with all event-related needs Provide pre-event and post-event communication follow-ups and thank-you notes 5 Vendor Partner Coordination Identify negotiate and manage vendors venue decor tech team catering printing etc Ensure competitive pricing while maintaining quality Maintain a vendor database and evaluate performance regularly Oversee contract agreements payments and deliverables 6 Event Promotion Audience Engagement Coordinate with marketing teams for event promotions Manage email invites reminders registration forms and attendee lists Use engagement tools for polls quizzes feedback forms and surveys 7 Operations Logistics Admin Prepare budgets track expenses and ensure cost-effective execution Handle event checklists compliance requirements permissions and safety protocols Maintain event reports post-event analysis feedback summaries and ROI tracking Tools Technologies The Event Executive should be proficient in Online Event Platforms Zoom Google Meet Microsoft Teams Coordination Communication Tools WhatsApp Business Slack Microsoft Teams Gmail Outlook Google Calendar Scheduling tools Google Sheets Excel attendee tracking budgets Canva PowerPoint presentations event creatives On-Ground Event Tech Offline Events AV systems Projectors LED screens Mic audio setups Required Skills Excellent communication interpersonal skills Solid coordination multitasking ability Network building stakeholder management Problem-solving and crisis handling Time management organisational skills Strong presence for hosting and moderating sessions Ability to independently handle both online and offline events end-to-end Job Type Full time Pay 20 000 00 - 30 000 00 per month Work Location In person