Stantec is a global leader in sustainable engineering architecture and environmental consulting The diverse perspectives of our partners and interested parties drive us to think beyond what s previously been done on critical issues like climate change digital transformation and future-proofing our cities and infrastructure We innovate at the intersection of community creativity and client relationships to advance communities everywhere so that together we can redefine what s possible The Stantec community unites approximately 32 000 employees working in over 450 locations across 6 continents Purpose of Job Reporting directly to the Pursuits Team Lead this role is responsible for opportunity monitoring and tracking from various sources The role supports mailbox monitoring portal monitoring developing and managing opportunity documents guidelines and templates You may also assist with developing and implementing prospect response plans including activities deliverables owners and milestones ensuring all outputs align with Stantec branding and meet high standards Essential Functions The core responsibilities include tender portal monitoring and management material development opportunity response coordination and knowledge and process management Tender Portal Monitoring and Management Manage identification and classification of new business opportunities by monitoring shared tenders mailbox and multiple tender portals Distribute relevant opportunities and associated documents to the business in a timely manner Ensure accurate tracking and communication of opportunities across regions businesses and stakeholders Material Development Coordinate the preparation of written and graphical elements of opportunity response documents such as proposals qualifications brochures flat sheets and presentations Interact with operations personnel to support the development of collateral Proof and edit relevant documentation for consistency Ensure adherence to standards and templates to present a consistent appearance style in compliance with Stantec s branding guidelines Coordinate with dedicated visual communication design personnel May provide graphics and desktop publishing support Opportunity Response Coordination Work with designated response team members to develop opportunity response plans in alignment with our marketing and business development process Collect company data and or conducts internal external research appropriate for opportunity response documents and or strategy development Organize and participate in response-related meetings internal and or client as appropriate Respond to requests whether from internal or external clients promptly Liaise with internal and external clients to gather information to achieve a complete response Monitor local and national Tender Portals and Industry Panels and distribute opportunities to relevant staff discipline Upload relevant insurance and pre-qualification documentation to Tender Portals to ensure continued compliance Assist relevant staff to attain pre-qualification accreditations to meet future opportunity requirements Knowledge and Process Management Update maintain non-opportunity specific additional qualification and reference materials including project proformas and personnel profiles images collateral materials etc in SMKC Regularly update opportunities on Pipeline Comply with pursuit phase QC QA requirements Support Pursuit team to comply with pursuit phase Health and Safety requirements Assist with facilitating appropriate legal reviews of pursuit phase documentation and contracts via Stantec s contract review portal Work with specialist software and processes Assist in the Request For Quotes RFQs and coordination of sub-consultants at the pursuits stage to ensure the accuracy of the preparation of sub-agreements post-win Collect insurance and prequalification questionnaires and store them in the subs database as the Project Management Framework requires Identify and share relevant information and best practices between MCPR colleagues and internal clients Individual Contributor Be accountable and drive quality by updating Pipeline and adhering to Stantec s style guide branding initiatives Manage own workflow outputs within business priorities Contribute by using your skills in bid writing creative writing where required Undertake learning and development opportunities to enhance skills People Support team and company Initiatives Promote and contribute to a sense of community fun and team spirit Communicate clearly and engage with your internal clients team and colleagues in the office This description is not a comprehensive listing of activities duties or responsibilities that may be required of the employee Other duties responsibilities and activities may be assigned or changed at any time with or without notice Education Relevant university degree or equivalent work experience Other Requirements At least two years of working experience as a Pursuits coordinator or in an office administration capacity Excellent English communication skills verbal and written Detail-oriented and organized with exceptional prioritization skills Ability to effectively balance conflicting priorities Demonstrated proficiency with web-based tools and Microsoft Office applications including but not limited to Outlook Word Excel Explorer Work may be required after hours on weekends and sometimes on short notice Primary Location India Pune Organization Stantec IN Business Unit Employee Status Regular Travel No Schedule Full time Job Posting 01 12 2025 09 12 28 Req ID 1002823