Job Description – Admin Executive

Designation: Admin Executive
Department: Administration
Location: Pune
Experience: 2–5 Years
Employment Type: Full-Time
Reporting To: HR & Admin Manager

Job Summary

We are looking for a responsible and organized Admin Executive to manage day-to-day administrative activities, office facilities, vendor coordination, employee support, and general office operations.

Key Responsibilities
- Manage daily office administration and ensure smooth functioning of office facilities.
- Handle housekeeping, security, pantry, maintenance, and other facility-related activities.
- Coordinate with vendors and service providers for office requirements and maintenance.
- Maintain records of office assets, stationery, consumables, and other administrative materials.
- Monitor office supplies and ensure timely purchase/replenishment.
- Coordinate for repairs and maintenance of office infrastructure, furniture, electrical equipment, AC, etc.
- Manage courier, dispatch, inward/outward documents and office correspondence.




- Maintain attendance/support records related to security, housekeeping, drivers, and other support staff.
- Arrange meeting rooms, refreshments, transportation, and other requirements for meetings and visitors.
- Support HR in employee engagement activities, events, celebrations, and office arrangements.
- Maintain administrative bills, invoices, quotations, purchase orders, and vendor documents.
- Ensure proper documentation and filing of administrative records.
- Coordinate with management and different departments for administrative requirements.
- Ensure compliance with company administrative policies and safety requirements.
- Handle any other administrative responsibilities assigned by the management.

Required Skills
- Good communication and interpersonal skills.
- Good knowledge of MS Excel, MS Word, and Outlook.
- Strong vendor coordination and negotiation skills.
- Positive organizational and time-management skills.
- Ability to

📌 Admin Executive (Pune)
🏢 Span Pumps
📍 Pune