Role Definition O M Coordinator - Supports overall backend operations documentation and coordination for multiple solar O M sites Responsibility Deliverable Contract Documentation Management Client Coordination Query Resolution Payment Inter-Department Coordination Backend Operations Reporting Tasks Activities O M Proposal and Contract Renewal Draft and format recent O M proposals and renewal documents - Track contract expiry dates and initiate renewals in advance - Coordinate with business legal and finance teams for approvals - Maintain signed agreements in both hard and soft copies Documentation Management Hard Soft Copies - Create and maintain filing systems for all O M documents - Scan label and upload documents to Asset Connect or shared drives - Conduct monthly document audits to ensure completeness and accuracy - Retrieve documents as and when required for audits or client reference Coordination with Legal Department Share draft agreements with Legal for review - Track agreement review and approval status - Follow up for notarization or stamping where required - Keep record of executed agreements and circulate final copies to relevant teams Client Query Resolution Support - Collect client queries from emails or meetings - Coordinate with performance analysis and O M site teams for input data Payment Follow-up Internal Coordination - Prepare payment status tracker for all clients - Send reminders and follow-up emails for outstanding payments - Coordinate with Finance Accounts for receipt confirmation HOTO Documentation Follow- up Track HOTO status for new and ongoing projects - Coordinate with Project team for pending document collection - Verify completeness of documents before O M handover Client Meeting Coordination Arrange monthly quarterly and yearly meetings with clients and ensure reporting readiness - Prepare MOM Minutes of Meeting and circulate after meetings Procurement Admin Travel Desk Coordination Follow up for materials logistics and travel arrangements for O M operations Measurement Metrics 100 renewal of contracts before expiry All agreements uploaded to Asset Connect within 2 working days of execution Payments followed up within 2 working days of due date 100 MIS updates by defined timeline HOTO documentation completed before O M handover Skills documentation tally erp coordinate meetings hoto documentationo m praposal

📌 O&m Coordinator (Gujarat)
🏢 Artha Energy
📍 Gujarat