The Event Production Operations Executive will be responsible for managing logistics timelines on-ground execution and team coordination for all weddings shoots and LIVXS-managed events This role demands a high level of planning clear communication and the ability to solve problems in real-time The ideal candidate should be process-oriented quick on their feet and experienced with fieldwork in media or event production Key Responsibilities 1 Pre-Event Coordination Finalize and confirm shoot event schedules with the client 48 hours before each function Share final briefs Google Map links dress code and packing lists with the creative and ops teams Coordinate with internal team leads camera sound logistics to confirm gear and travel readiness Ensure calendar sync and reminders are active across relevant teams using Zoho Calendar 2 On-Ground Execution Arrive 30-60 minutes before the shoot to conduct venue recce and manage team setup Oversee timelines coordinate between photography cinematography and client-facing teams Ensure data dump procedures are followed after each function SSD backup folder labelling etc Capture real-time updates and flag issues immediately to the Project Manager or Ops Head 3 Logistics Team Operations Manage transport food arrangements and gear handling for field teams Ensure equipment checklist is followed handle emergency requirements with vendor contacts Maintain attendance and conduct team debriefs post-event via Zoho Projects 4 Post-Event Reporting Ensure function is marked as Complete in Zoho Projects triggering handoff to post-production Submit a shoot day report with any issues feedback or missing data to the Ops Head Assist in gear return damage checks and incident reports if applicable Key Skills Required Strong coordination and time management especially under pressure Working knowledge of event shoot formats Haldi Mehendi Cocktail Wedding etc Experience handling vendors freelancers and large teams Comfortable with tools like Zoho Projects WhatsApp Business Zoho Calendar and basic Zoho CRM Basic understanding of media equipment camera gear lighting drones is a bonus Qualifications Preferred 1-3 years of experience in event production operations or live shoot coordination Degree or diploma in Event Management Media Production or related field Ability to travel frequently for destination events Delhi NCR PAN India Strong spoken Hindi and English for team and client communication Experience in luxury or high-end wedding planning Strong vendor network in the wedding industry Job location - Sector 43 Gurgaon 122001 Shift time- 10 am to 6 30 pm No of working days - 6 days Note - Need a candidate who can join immediately and have personal laptop Job Types Full-time Permanent Pay 20 000 00 - 27 000 00 per month Advantages Cell phone reimbursement Internet reimbursement Application Question s Do you have a personal laptop Location Gurgaon City Haryana Preferred Work Location In person