1 Executive Support Calendar Management Proactively manage the Director s calendar ensuring optimal use of time by scheduling meetings coordinating travel and adjusting appointments as needed Email and Communication Management Screen prioritize and draft responses for emails and other communications Ensure timely follow-ups on critical matters and flag high-priority items for the Director s attention Correspondence Handle confidential correspondence ensuring professionalism in all communication Prepare reports presentations and briefing documents as required Information Management Filter and manage incoming information to ensure that the Director is kept informed about key issues and developments 2 Meeting and Event Coordination Meeting Preparation Ensure that all necessary materials agendas and presentations are ready before meetings Prepare the Director with the information needed to make decisions efficiently Minutes of Meetings Record and circulate minutes for key meetings ensuring that follow-up actions are tracked and implemented Event Management Oversee logistics for internal and external events including conferences meetings or client engagements Ensure all arrangements e g venue travel invitations etc are handled seamlessly 3 Travel Management Travel Planning Organize complex domestic and international travel itineraries ensuring efficiency and cost-effectiveness Handle flight bookings hotel accommodations and ground transportation Travel Documentation Ensure that all travel-related documentation visas itineraries travel insurance etc is in order up-to-date and accurately filed 4 Administrative Management Office Administration Oversee the smooth operation of the Director s office managing resources office supplies and ensuring a well-maintained and organized work environment Expense Management Prepare review and process expenses in line with company policies Ensure timely reimbursement and provide monthly reports Systems Tools Management Demonstrate a solid command of relevant tools and systems for document management project tracking and communication Support the Director in utilizing tools like MS Office Suite Slack Google Workspace CRM systems and more 5 Project Support Project Coordination Assist in managing or coordinating high-priority projects that involve multiple stakeholders Help the Director in tracking project progress deadlines and deliverables Documentation Reporting Organize and maintain project documentation reports and files ensuring accessibility and organization Update the Director on project milestones risks and achievements 6 Stakeholder Liaison Internal Communication Serve as a liaison between the Director and internal teams ensuring seamless communication and timely resolution of issues External Liaison Represent the Director in interactions with clients vendors or external stakeholders ensuring professional and timely communication Relationship Management Foster strong relationships with key stakeholders both internal and external ensuring the Director s network remains well-managed and engaged 7 Decision-Making Support Data Gathering Analysis Collect and synthesize information from various sources to assist the Director in making informed decisions Provide reports and analysis on key business metrics or initiatives Decision-Making Assistance Provide the Director with all necessary resources and background information required for high-stakes decision-making 8 Confidentiality Discretion Confidential Information Management Maintain confidentiality of sensitive information and exercises discretion in handling matters of a confidential nature Sensitive Issues Demonstrate high levels of maturity and discretion in dealing with sensitive or confidential matters on behalf of the Director 9 Technology Proficiency System Management System Integration Be proficient in utilizing and optimizing various office management systems and digital tools to streamline operations and ensure efficiency Process Automation Implement system-based solutions to automate repetitive tasks and improve workflows Tech-Savvy Stay ahead of technological advancements to support the Director s work with the latest tools for time management productivity and collaboration 10 Personal Assistance Personal Errands As needed assist with personal errands appointments and other personal tasks to ensure the Director s work-life balance remains intact and productive Required Skills and Qualifications Experience 8-10 years of experience in an executive assistant role preferably in a corporate or fastpaced environment Education Bachelor s degree or equivalent experience Additional certifications in office management project management or related fields are a plus Technical Skills Proficiency in Microsoft Office Suite Excel PowerPoint Word Google Workspace and various collaboration and communication tools e g Slack Zoom etc Strong knowledge of CRM and ERP systems is preferred Organizational Skills Ability to handle multiple tasks and responsibilities simultaneously while maintaining a high level of accuracy and attention to detail Time Management Exceptional ability to manage and prioritize competing tasks and deadlines in a fast-paced environment Communication Skills Excellent written and verbal communication skills with a keen eye for detail and professional tone Interpersonal Skills Strong interpersonal skills with the ability to work with diverse teams and external stakeholders Problem Solving Proactive in identifying issues and offering solutions with the ability to work independently and take initiative Discretion Integrity Trustworthy with sensitive and confidential information maintaining the highest level of professionalism Key Attributes for Success Proactivity Anticipate the needs of the Director and take action without being prompted o Tech-Savvy Comfortably manage multiple digital platforms and tools to enhance productivity Resilience Agility Ability to work under pressure remain flexible and adapt to changes in a fastpaced environment Attention to Detail High level of accuracy and meticulous attention to detail in all tasks Problem-Solving Mindset Ability to resolve issues efficiently often with little direction and provide solutions to complex challenges This role requires someone who can stay ahead of the curve anticipate needs and act as a strategic partner to the Director The ideal candidate is a smart aggressive individual who is highly hands-on tech-savvy and capable of managing both high-level strategic tasks and operational details Job Types Full-time Permanent Pay 50 000 00 - 65 000 00 per month Benefits Cell phone reimbursement Internet reimbursement Paid sick time Application Question s Are you an Immediate joiner Work Location In person Application Deadline 08 08 2025 Expected Start Date 10 08 2025

📌 Executive Assistant To Director (Maharashtra)
🏢 Roswalt Realty
📍 Maharashtra