Position Title Executive Secretary to Director Reporting To Director Location HO, Kolkata Job Purpose To provide high-level administrative, secretarial, and executive support to the Director by managing schedules, coordinating communications, handling confidential information, organizing meetings, and ensuring smooth day-to-day operations of the Director's office. Key Responsibilities Executive Support Manage and maintain the Director's calendar, appointments, meetings, and travel schedules. Screen and prioritize incoming calls, emails, and correspondence. Draft, prepare, and review letters, reports, presentations, and other business documents. Act as the primary point of contact between the Director and internal/external stakeholders. Follow up on action items and ensure timely completion of assigned tasks. Meeting Coordination Organize and coordinate meetings, conferences, board meetings, and business reviews. Prepare meeting agendas, presentations, and meeting materials. Record minutes of meetings and circulate action points to concerned stakeholders.



Track pending tasks and ensure closure within deadlines. Travel & Event Management Arrange domestic and international travel, including flights, accommodations, and transportation. Prepare travel itineraries and expense reports. Coordinate business events, leadership meetings, and corporate functions as required. Administrative Management Maintain confidential records, files, and documentation. Manage office correspondence and document control systems. Handle reimbursement claims, bills, and administrative expenses related to the Director's office. Ensure effective coordination between departments for business requirements. Communication & Stakeholder Management Liaise with senior management, clients, vendors, government bodies, and business partners. Maintain professionalism and confidentiality in all interactions. Support the Director in managing key business relationships. MIS & Reporting Prepare periodic MIS rep

📌 Executive Secretary (Kolkata)
🏢 Shyam Steel Industries
📍 Kolkata