Job Responsibilities:
Verify the open PR status in SAP on daily basis to avoid delay of provide
Create a vendor list for material procurement
Coordination with IT to create vendor account in System.
Materials list sent to vendors for quotes and Collect quotations from vendors.
Negotiate and finalize rate with vendors
Created a comparison table of vendor/material quotations.
Obtain approval of the tariff from H.O.D.
Responsible for timely issuance of Purchase Orders to suppliers and get Order Acknowledgement within the expected turn-around time.
Follow up with the relevant authority to release the P.R and P.O.
Prepared and sent a PDF file of the purchase order to vendors after its final approval.
Follow-up with vendors to ensure timely delivery of materials.
Follow up with the store processing the bills
After releasing, handed over the purchase order to the relevant department/vendor.
Follow-up with finance regarding vendor payment.
Effective utilization of administrative budget.
Process advance payments for IOCL and HPCL for F.O. and HSD purchases
SMS indenting for F.O. and HSD purchases.
Prepare vendor list for payment and submit to HOD and payment cell.
Resolve bill processing queries from the account and store.
Perform tasks as directed by the HOD (Head of Department).
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