JOB PURPOSE

- This role will be responsible for all procurement, project coordination, project status report and payment for all projects assignments of IPD department at GHIAL. He /She will be looking after data management, project documentation including drawing, letters, approvals etc.Also responsible to support Head-IPD in mail correspondence with internal & external stake holders. He/She will be developing monthly MIS, Status reports for various business reviews. Also support HOD in travel arrangement and meeting arrangements.
- Responsible for the timely closure of End-to-End process SES, GRN'S in SAP and also prepare Auto CAD drawings required for specific projects for entire department. Ensure the timely release of the contracts/ agreements Management in coordination with Procurement Dept.
- Responsible for AOP /Budget maintenance in coordination with the Dept / Finance / SPG. Monitoring of the AOP actuals vs. budget and alerting the respective staff.
- Responsible for Keeping track of the Action Taken Report's for the Senior Management Review & Dept Meetings.
- Responsible for the Day-to-day monitoring of vendor payment process.
- Support the Team in finalization for the Revenue contracts and responsible for achieving team AEP pass

ORGANISATION CHART

KEY ACCOUNTABILITIES

- Act as a liaison between the System Heads for preparing Auto CAD drawings for the operational projects, managers and stakeholders and coordinate meetings etc.
- % Completion
- Shall be responsible for the preparation of the Dept. review presentations for self and senior management review, keep track of the Action Taken reports (ATR) for the Senior Management directives, Monitoring of the ATR and coordinate with concerned for closing of the same.
- As per SLA
- Shall be responsible for tracking of the Dept's Service Contract / agreements PO/ Work Order and audit reports
- MIS reports




- Shall keep track of all the status of the PR to Payments on the system and bring to the notice of HOD in case of delays / specific issues.
- 100 % adherence

KEY ACCOUNTABILITIES - Additional Details

Shall be responsible for generating the daily / weekly / monthly MIS of the Dept. Including the Dept. KPI's/ KRA's / Dept.

Heads

Goal, Ensure that the respective reports from all the Verticals of the Dept. are integrated, analyzed and presented to the HOD shall be coordinating on behalf of the dept. for all the audits. Keep track of all the audit reports, follow up with the staff concerned in the dept. for quick closure. Coordinate with various audit teams and responsible for the implementation of all the Audit reports. Shall keep the status updated to the HOD

- Shall keep track of all the status of the PR to Pay on the system and bring to the notice of HOD in case of delays / specific issues.
- Shall manage the HOD's calendar, bring to the notice of the HOD on the pending / action taken reports.
- Shall keep track of the dept. and Vertical Heads Goal Sheets, alert on the slippages, Prepare and Keep track of the Dept. KRA's and Action plans.

EXTERNAL INTERACTIONS

- Govt Officials
- Service Providers, Other Stake Holders
- External Auditors,

INTERNAL INTERACTIONS

Finance Department & SSC Team

P&C;, SPG, HR, CFL, TOPS, MAG, AOCC

Legal, Commercial, CPD, GTD&EM;, S&V;

FINANCIAL DIMENSIONS

•Monitoring and preparing the AOP of Rs. 20+ Crores and the CAPEX Projects of 5 Cr

OTHER DIMENSIONS The individual shall be valuable at numbers & accounting. Shall have excellent computer skills and operational knowledge of the SAP. Good communication skills, especially in written skills, are essential.

EDUCATION QUALIFICATIONS

•DIPLOMA in any stream/BA/BCom with experience in Auto CAD & SAP.

RELEVANT EXPERIENCE

•6 + Years in similar profile as mentioned above.

COMPETENCIES

- Execution & Results
- Teamwork & Interpersonal influence
- Problem Solving & Analytical Thinking
- Planning & Decision Making
- Personal Effectiveness
- Stakeholder Focus
- Networking
- Capability Building
- Strategic Orientation
- Social Awareness
- Entrepreneurship

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