Job Role: Facilities Management Specialist
Location: Ahmedabad | Full-Time

About the Role

We are looking for a proactive and experienced Facility Management Specialist to take ownership of our workplace environment and ensure smooth, safe, and efficient operations across all facilities. This role is ideal for someone who thrives in a dynamic environment and has a strong eye for detail, cost optimization, and team coordination.

Responsibilities:

Facility Operations & Maintenance
Oversee end-to-end maintenance of office infrastructure including HVAC, electrical, plumbing, and general upkeep
Plan and execute preventive maintenance schedules and routine inspections
Ensure compliance with safety standards and regulatory requirements
Develop and implement facility management policies and SOPs

Vendor & Contract Management
Manage and negotiate contracts with vendors (security, housekeeping, maintenance, waste management)
Monitor vendor performance and ensure adherence to SLAs and quality standards

Budget & Cost Control
Prepare and manage facility budgets
Identify cost-saving opportunities while maintaining service quality
Track expenses and ensure productive utilization of resources

Space Planning & Workplace Management
Optimize office space utilization and seating arrangements
Coordinate office moves, expansions,



and renovations

Health, Safety & Compliance
Ensure adherence to all health and safety regulations
Implement safety policies, conduct audits, and drive awareness programs

Security Management
Supervise security systems and personnel
Establish protocols to safeguard employees, visitors, and company assets

Qualifications:

Bachelor’s degree in Facilities Management, Engineering, Business Administration, or related field
1-2 years of experience in facility management or similar role
Strong understanding of building systems, maintenance practices, and safety regulations
Proven experience in budgeting and cost control
Excellent negotiation, communication, and stakeholder management skills
Proficiency in facility management tools/software
Ability to multitask, prioritize, and work under pressure

Required Skills:

Strong understanding of building systems, maintenance practices, and safety regulations
Proven experience in budgeting and cost control
Excellent negotiation, communication, and stakeholder management skills
Proficiency in facility management tools/software
Ability to multitask, prioritize, and work under pressure

Preferred Skills

1-2 years of experience in facility management or similar role

📌 Facilities Management Specialist (Bengaluru)
🏢 Phoenix Business Advisory
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